5 Key Considerations For Supporting Secure Network Printing

While many organizations already make use of Data Loss Prevention (DLP) for digital communications, few apply the same priority and supervision to printed documents. This is despite the fact printed documents often contain personal data and/or confidential information and consequently pose a high security risk.  Although basic pull printing, on its own will not stop all print-based data breaches, the implementation of an established secure pull printing solution can go a long way towards securing valuable business information and the network. However, if an organisation is looking to implement effective and robust data protection policies, they need to consider more than just secure printing. Specifically, they need a means of monitoring the content of print jobs and, where possible, automated policy controls to prevent unauthorized data being printed

5 Key considerations for supporting secure network printing:

  • Provide access management for user authentication/authorization to print, copy, and send information electronically from printers and multifunctional products (MFPs)
  • Protect documents at rest and while in motion through network communications, by using industry-standard data encryption
  • Forensically inspect and protect content including personally identifiable information (PII) — for example, identify credit card and bank routing numbers, national identification and account numbers
  • Provide accurate activity tracking for ongoing audits such as data protection impact assessments (DPIAs)
  • Provide comprehensive reporting while leveraging data anonymization to maintain user privacy

For more formation on how organizations can eliminate costly security breaches due to printing, please contact the FollowMe team or visit our website: followme.ringdale.com

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