By Mary Williams, DocuWare – When your organization conducts any kind of process, such as manufacturing or distributing products, these business processes generate delivery notices, invoices and purchase orders that must be funneled through your accounting department. And unless you’re using some sort of paperless office software, that means a lot of time and money wasted on handling paper.
If you ask someone in your department how long it takes to get up from their desk and retrieve a paper document from a file cabinet, they might say two minutes. But once you figure in distractions along the way — such as stopping at the restroom, getting a cup of coffee or chatting with a coworker — that two-minute process could end up taking 20 minutes. And that’s not even taking into account the time and effort wasted if the paper document is misfiled or stored in a separate warehouse.
Fortunately, today’s enterprise content management solutions make it possible to replace all of that paper going through your accounting department with far more efficient paperless processes that save time and money.
Here are five ways your accounting department could benefit from using paperless office software:
- Saving time on document handling:In a paper-based accounting department, each document that comes requires a manual process. When you receive a purchase order, for example, you might label a new manila folder and set it aside. When the invoice comes in, you’d retrieve that folder and add the invoice. Eventually, you’d add a check copy, close out the order and put it in a file cabinet.