Security continues to be an important topic for IT. Lately, particular focus has been on document security – and rightly so. Sensitive information left on printer trays is one of the many ways document security can negatively impact an organization.
Print management solutions, like YSoft SafeQ, manage this by offering pull-printing; at Y Soft we call it Print Roaming. However, step one in making sure that documents are secure is to ensure that only the right people can print, scan or copy in your organization.
This means organizations should have an identity verification system for multifunction devices (MFDs) and network printers. This is typically done with a username/password or PIN – or a combination of username/password and PIN.