Data Encryption For Print Has Still Not Been Adopted By Many Organizations

Since May 2018, US companies with customers in Europe have been subject to the General Data Protection Regulation (GDPR) which requires organizations to take appropriate technical measures including, but not limited to, encryption to protect personal data held within their network environment.

According to several industry experts, many organizations have still not adopted data encryption as part of their print related data security strategy.

Deploying technologies that provide encryption is an investment to reduce the risk of data loss (fines vary according to investment in risk reduction). Also, if the data has been encrypted, it renders it potentially useless to any criminals and it eases the immediate requirement to identify what personal data has been compromised and inform those people who have been affected.

What to consider?

When selecting a technology partner for secure printing, there are different application areas to protect data with encryption.  Here are four areas to consider:

  • Encrypted Communication – securing communications from workstations, servers and network-connected printers with encryption.
  • Encrypted Credentials – storing user PIN codes hashed in databases and secured single sign-on authentication for MFPs to access native MFP and advanced workflow capabilities.
  • Encrypted Storage – keeping documents encrypted at rest to ensure administrators cannot view RAW print job data.
  • Encrypted Printing – sending documents encrypted from the computing device to the print server and then to the printer.

What solutions are available?

FollowMe® by Ringdale is trusted by global leaders in banking, health and government organizations to prevent data interception and to protect sensitive customer, employee and organizational information.  Organizations choose the FollowMe solution because it takes government grade encryption into account at all levels, meaning encryption is the core of all communications, authentication, storage and printing. For further information on FollowMe by Ringdale, visit

68% of Printed Paper is Wasted Per Year by Office Workers