Success Story
The Verdict is In! DA’s Office turns to Kyocera’s Total Document Solutions Approach Kyocera MFPs, AccessLockTM, RightFax Connector and DMS LinkTM Business
THE SITUATION
The most efficient infrastructures are those appropriately sized. Although counterintuitive, many organizations are better served by less comprehensive solutions, whose size and power can meet their needs and a ord them room to grow—without exceeding their budget.
Consider the district attorney’s office that had been relying on a competitor’s MFPs equipped with its own proprietary technology. The system offered the administrators the features they wanted—walk-up authentication, full control over scanning, and seamless connection to RightFax—but the fleet was long past its prime and quite expensive to maintain.
THE CHALLENGE & THE SOLUTION
The office began to look for alternate solutions. Their needs were clear: they wanted the same capabilities to which they’d become accustomed, but in a more a ordable package.
The customer’s Kyocera dealer proposed building a fleet of 47 Kyocera devices. They conducted several walk-throughs, checked meter-counts, and assessed the workflow needs of the o ce’s various departments. Then, after determining the overall document flow of the operation, they suggested a mix of black-and-white A3 devices and one color device.
To customize the system to the office’s needs, they equipped all of the devices with a number of Kyocera developed business applications: AccessLockTM for walk-up authentication; RightFax Connector for seamless faxing and outputting of documents; and DMS LinkTM for sending scanned documents e ciently into their central database.
THE RESULTS
The office administrators tried the system and agreed that the new Kyocera fleet performed brilliantly, offering improved features and performance over their aging and expensive devices from another manufacturer.
THE BENEFITS
The office’s Total Document Solution had all the power, speed, and capabilities of the previous solution at a fraction of the price. The office saved an enormous amount of money in service fees and on their new document management system.
The Kyocera Total Document Solution was flexible and powerful enough to meet the critical business needs of the customer. It met the county’s diverse requirements, while also producing signi cant savings. Consequently, the office will be more productive now and into the future.