In the early 1980s securing a computer, printer or fax machine meant placing it behind a locked door. That was before computers were on every desktop, and before the advent of multi-functional products (MFPs). The MFP consolidates functionality into a single, space-saving platform, enabling businesses to address varied document processing needs, specifically walk-up copy and fax operations and network scan, fax and print functions. From document creation through output and distribution, the MFP plays a pivotal role in today’s connected workplace.
Indeed, as a centralized document processing hub, the MFP has transformed the office landscape by speeding the generation and dissemination of information. In the pre-Internet era documents were carried by courier or express mail services. Now those same documents are easily converted into electronic files, via the MFP, and communicated locally or globally–in an instant. As technology has evolved, so too has the speed at which business moves.
This shift from paper-based to electronic business processes presents formidable challenges for IT security professionals, and others tasked with safeguarding information assets. With nearly instantaneous dissemination capabilities, business-critical documents can be routed to unauthorized individuals in seconds. Hard disk drives and device memory are used to process jobs and store documents to enable archiving, on-demand printing and workflow processing. While enabling greater productivity and efficiency, these features could also expose potential risks during MFP disposal if memory drives are not properly erased.
Muratec MFP’s deliver a host of features designed to control MFP access, audit device usage, protect documents stored within memory and enable users to erase memory storage prior to machine disposal.
Learn more about regulatory compliance and how it relates to MFP security by downloading the Muratec Whitepaper – Regulatory Compliance and MFP Security Solutions (2010)
Learn more about Muratec device and document security features by downloading the Muratec Security Solutions Brochure
To find out where documents are stored on Muratec MFP’s, and how to erase those documents, download Muratec Document Security Procedures (Per Model)